Streamlined gift processing and acknowledgement letter schedule. Managed customer requests for information, Track expense claims and prepared expense reports, Maintained confidential client files and information, Coordinated daily, weekly and monthly domestic and international meetings in an organization of over 400 employees across seven global locations in multiple time zones, Facilitated all travel arrangements - domestic and international, Processed and submitted expense reports on behalf of travelers, Managed an office of 40 employees - facilities and security, Processed Purchase Requisitions for all license renewals and hardware, Negotiated with several vendors saving the company over $10,000 annually, Redesigned office suite with new logos and rebranding, Organized internal office events - employee meetings, training seminars and off-site functions which included negotiating pricing with vendors and ensuring the function was flawless, Updated the office Emergency Response plan as Site Recovery Coordinator. by conducting in store file audits. S&P, investments, tax, etc. Coordinate complex meeting schedules throughout the UW Medicine Health System and with strategic partners, and respond with confirmations and action items, Meeting preparation: initiate meetings; assist with the preparation of electronic and hard copy documents, agenda creation via a template; record and publish minutes; send follow-up materials; organize and maintain other essential documents and records. Knowledge of Johns Hopkins Medicine and/or development operations highly desirable, Oversees Administrative/Faculty assistant and student employees, Proven track record of professional problem-solving and operational logistics, Fluency with Microsoft Office and Google Apps / Google Suite, Track record of effective teamwork, flexibility and sense of humor, 3 Years Senior Administrator, Executive Assistant, or Office Management Experience, Ensure that all work is completed with a high level of attention to detail and accuracy, Prepare, format and distribute memos, letters, reports, agendas and PowerPoint presentations, Plan and submit travel instructions to travel agency, complete travel agendas related to lodging, ground transportation, meetings/locations/restaurants, Effectively prioritize work load and independently resolve conflicts related to meeting multiple deadlines, Coordinate the production and distribution of reference materials as needed, Coordinate processing, distribution and tracking of legal employment documents as needed, Provide back-up support to other Finance administrative assistants as requested, Proactively maintain daily calendars for VP and Ops Finance Leadership team. If variances are found, seek approval from NDNQI leadership team on all identified changes, Monthly Reporting: Prepares quality checks and distributes monthly membership reports to NDNQI senior leadership team. Key Administrative Coordinator Skills Explains 401(k) eligibility and procedures. Work with the Department to catalog and monitor records, including retention and destruction when appropriate, 6) Year-end Audit. Expertise and proven proficiency in Microsoft Word, PowerPoint, and Excel are required. Precedents may often be relied on to determine appropriate solutions, Possess the ability to effectively interpret, organize, and present information and ideas both written and verbally, Maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve, Review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner, Prepare and manage financial activities of the individual operating budgets in various University project accounts to maintain budget goals, Develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to the needs of the Director and staff while ensuring compliance at all levels, Three years administrative and accounting experience, Provide day-to-day administrative support for IP Legal Department, Schedule meetings for attorneys within the IP Legal Department, Assist in preparation for meetings which may include PowerPoint presentation, handouts, and managing the logistics of the meeting (reserving conference room, sending meeting invites, etc. Summary of your need for a new administrative Coordinator resume to Finance for. 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